Ethics and Transparency

As of 1 July 2025, I am no longer employed by the Finnish Prison and Probation Service. MindTech has not been involved in the procurement of the Smart Prison system used in Finnish prisons. Any future collaborations I may undertake with private-sector or public-sector organisations, NGOs, or private individuals will occur solely after my public-sector role and remain fully independent of any procurement processes.

Signed,

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Gender Equality Statement / Light Gender Equality Plan (2025–2027)

Organisation: MindTech

Legal form: Sole trader / private micro-SME (Finland)

Staff: 1

This Gender Equality Plan applies to all work carried out by MindTech. As a micro-enterprise with one employee, governance responsibilities, monitoring, and implementation rest with the
owner.

The organisation is committed to gender equality, non-discrimination, and inclusiveness in all activities, partnerships, and communications. It adheres to EU and Finnish equality legislation and ethical research standards.

When cooperating with subcontractors, partners, or clients, the company expects similar equality and anti-harassment principles to be applied.

Flexible work arrangements and self-care practices are applied to maintain well-being and to ensure equal treatment in any future employment or subcontracting relationships.

Projects and research activities will consider sex/gender aspects where relevant, and use inclusive language and imagery in outputs and dissemination.

Zero tolerance for harassment or discrimination. Any partner or client relationship showing such behaviour will be discontinued.

This statement will be reviewed annually and updated if staff or project scope expands.

Signed,

Pia Puolakka

CEO & Owner, MindTech

Date: 8 November 2025